You can suspend service contracts and stop individual service contract items. The invoice is generated in advance, based on what you set for X in the Generate agreement invoices X days in advance field in the on-site service settings in the Contract section. This means that the invoice due date is set based on your recurring billing setup, but X is created days in advance. If no value is entered for Agreement invoices Generate X days in advance, the system generates the invoice on the day of the invoice date in the Agreement Record Generation Time field and then in the field service settings. You can also copy service contract lines or service template lines from the service contract header to the current service contract. A single agreement can have different booking settings. For example, you can create a booking feature called Weekly Visits that creates work orders each week with specific incidents, products, services, and service tasks. In addition, as part of the same agreement, you may have a different booking service called „Monthly Visits“ that creates work orders each month with different incidents, products, services and service tasks. If you choose to use contract invoices, you can create a new agreement to generate invoices or add invoices to an existing service contract. If the contract invoices are for scheduled maintenance, we recommend that you use the work orders generated by the contract and the invoices generated by the contract under the same agreement. Opening hours.
Select a customer service schedule record that defines the hours of operation for your support organization. This is useful for SLA time tracking calculations. If no working time record (customer service plan) is selected, the working hours are considered to be all day and every day. If you want to use contracts to manage client resources, use agreement incidents. Who executes the work order(s)?: A single repetition creates a single work order, while several repetitions create several work orders and work orders are usually executed by a single person. If you imagine that the chord work is completed by a single person, it may be better to use a single repetition. A workaround is to use incident types with requirements group templates that can be used to schedule individual work orders for multiple resources. Work order data, such as accounts, incident types, products, services, and service tasks configured in your system. Automatically generate a work order: Set this option to Yes so that this agreement automatically generates work orders.
The system generates work orders on an ongoing basis. Generated work orders appear in the active work orders view with the Open-Unscheduled state. If this value is set to No, you must manually generate the work order for each schedule date, as we will explore later in this article. On-site service contracts are used to automatically schedule work orders and invoices based on one or more specified occurrences. These contracts are most often used for preventive maintenance. For example, if you are a floor polishing company, a routine floor maintenance contract can be set up every year for a customer. In this blog post, we will focus only on the automatic generation of work orders. Service Order – This is a request for a single service visit by one or more technicians.
Permissions are applied to work order pricing based on several factors such as service account, incident type, and customer resource categories. It is common to create specific incident types for specific customers that describe custom work. One option is to apply an authorization when the custom agreement incident type is added to a work order that increases products and services by $0 by reducing them by 100%. Bookings made through agreements do not take into account existing bookings, which means that they are booked twice in addition to existing times. Select the next phase in the workflow for a service order. Generate X month reservation data in advance: Contract reservation data helps organizations plan maintenance work. However, if an agreement spans a long period of time, you may not want to generate all booking dates at once, but X months in advance. The default value is 12 months. It is possible to import a validation rerun template for an Agreement Accounting Facility (ABS) or an Agreement Billing Facility (AIS). Even if you have an agreement that generates invoices, agreement work orders still generate invoices after completion and the Validated status is complete. If only agreement invoices represent what you want to charge the customer, you need to create a process to ignore or mitigate work order invoices.
This can be as simple as disabling these invoices or using price lists and permissions to ensure that the subtotal of the work order and work order invoice is $0. This topic provides an overview of the tasks related to the execution of service contracts. The topic also lists the forms associated with each business process component and explains the tasks associated with each business process component. In scenarios where you want to use agreements only for invoice generation and not for work order generation, consider using the Quote entity as part of the Field Service solution, which has similar functionality. Service Task — Describes the work to be performed during a service order. In the Billing Products section, regularly add the products you want to invoice to the customer. .